Greater Austin Hispanic Chamber of Commerce: Director of Finance & Operations


Greater Austin Hispanic Chamber of Commerce
Job Description
Full-Time Position: Director of Finance & Operations
Date: Position available immediately
Reports to: President & CEO
FLSA Status: Non-exempt
Salary: Annual salary commensurate with background and experience

About the Greater Austin Hispanic Chamber of Commerce (GAHCC):
Established in 1973, the GAHCC is a 501 (c) (6) nonprofit organization whose primary goal is to continue the advancement and progression of a strong and stable economic culture for Hispanic Businesses. The Chamber strives to reach these goals by developing business and management skills and bridging access to financial capital and maintaining our cultural values and integrity. By joining the staff of the GAHCC you will have the opportunity to expand your network, gain valuable experience, and be part of a thriving team creating a positive impact in our community.

General Summary:
The Director of Finance and Operations (DFO) assumes a broad array of responsibilities that includes planning, directing, and evaluating the fiscal functions of the Greater Austin Hispanic Chamber of Commerce (GAHCC), and will work closely with the President & CEO developing financial management strategies; directing the planning and budgeting process to develop annual budget; leading the organization’s revenue and expense forecasting process; managing the preparation of financial reports and updating forecasts for CEO, Finance Committee and Board of Directors (BOD); presenting financial matters to Finance Committee and provide proper support to the Treasurer at the BOD meetings; and providing monthly income / expense statements to department managers. This position will also be overseeing the coordination of the annual audit with external auditors, CEO, and the Finance Committee of the BOD; developing recommendations for accounting procedural changes; and overseeing the filing of annual state and non-profit reports.
Additionally, this position will be responsible for overseeing the day-to-day operations of finance, information technology, mail center, and activities; and provide event support to fellow team members as needed.
Ideal Professional Experience and Personal Attributes:
The DFO will be selected to manage, lead and ensure the GAHCC’s financial and operational success. The DFO must understand the Chamber’s revenue-generating business model and the imperative to assist the team in generating revenue year on year. The successful candidate will show evidence of success in non-profit or start-up experience from prior positions.

Essential Responsibilities and Duties:
• Perform the financial planning, budgeting, procurement, or investment activities of all or part of an organization.
• Develop internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Prepare or direct preparation of financial statements, business activity reports, financial position forecasts, annual budgets, or reports required by regulatory agencies.
• Prepare monthly Finance Committee Reports for Executive Finance Committee to review
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
• Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
• Advise management on short-term and long-term financial objectives, policies, and actions.
• Monitor financial activities and details, such as cash flow and reserve levels, to ensure that all legal and regulatory requirements are met.
• Evaluate needs for procurement of funds and investment of surpluses and make appropriate recommendations.
• Develop and maintain relationships with banking, insurance, and nonorganizational accounting personnel to facilitate financial activities.
• Receive, record, and authorize requests for disbursements in accordance with company policies and procedures.
• Manage the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments.
• Conduct or coordinate audits of company accounts and financial transactions to ensure compliance with state and federal requirements and statutes.
• Work with external auditors to manage and support the organization’s annual audit process.
• Prepare and file annual tax returns or prepare financial information so that outside accountants can complete tax returns.
• Work directly with Payroll PEO-Vendor, G&A Partners for biweekly payroll submissions
• Receive cash and checks and make deposits.
• Determine depreciation rates to apply to capitalized items and advise management on actions regarding the purchase, lease, or disposal of such items.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Compute, record, and proofread data and other information, such as records or reports
• Type, format, proofread and edit correspondence and other documents
• Complete work schedules, manage calendars, and arrange appointments
• Review files, records, and other documents to obtain information to respond to requests
• Inventory and order materials, supplies, and services
• Troubleshoot problems involving office equipment, such as computer hardware and software
• Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions
• Complete and mail bills, contracts, policies, invoices, or checks

POSITION QUALIFICATIONS
Competency Statement(s)

• Reliability – The trait of being dependable and trustworthy.
• Relationship Building – Ability to effectively build relationships with members, co-workers, and board members.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Accuracy – Ability to perform work accurately and thoroughly.
• Accountability – Ability to accept responsibility and account for his/her actions.
• The ability to meet deadlines, be organized and goal-oriented.
• Ability to work some evenings per week as needed.

SKILLS & ABILITIES
Education:
 Bachelor’s Degree (four-year college or technical school) Preferred, Field of Study: CPA/Accounting
Experience: 5 plus years of experience in finance, accounting, or bookkeeping
Computer Skills: Microsoft Suite, including strong Microsoft Excel skills
QuickBooks (preferably QuickBooks Online), CRM

Physical Demands and Environment: 
The Manager of Finance and Operations will be expected to have daily transportation. The position requires a flexible schedule as events and meetings may occur in the evenings or occasionally on weekends. He/she will spend some time in the office that could involve intermittent physical activities including bending, reaching, sitting and walking. Additionally, it is anticipated that the person may spend several hours of each day seated at a PC. Reasonable accommodations may be made to enable a person with physical disabilities to perform the job. Because we are a dynamic and changing organization, responsibilities and duties included in this job description are subject to modification as the needs of the organization change.

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