This position has primary responsibility for routine purchasing, procurement, accounting, and payroll for a small state agency. Work involves purchasing and procuring commodities, equipment, and services using guidelines, rules, policies, and laws. Work also includes maintaining, preparing, posting records, documents and reports, as well as balancing accounting and financial statements. Works under moderate supervision, with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS (Duties and Responsibilities):
- Prepares, reviews, and tracks requisitions and purchase orders.
- Processes purchase and travel vouchers, and general journal entries.
- Maintains employee leave balances and assists with other personnel related functions.
- Maintains and reviews various purchasing and procurement reports, records, and files.
- Prepares financial statements and reports, including periodic analyses of fund balances and expenditures.
- Prepares technical reports on payroll, estimates, cost data, and budget items.
- Advises the Public Counsel, Deputy Public Counsel, Deputy Director, and Chief of Operations on the agency’s budget.
- Assists the Public Counsel and Chief of Operations with the preparation of the agency’s budget every fiscal year.
PHYSICAL DEMANDS/WORKING CONDITIONS:
This job function requires frequent computer usage and effective written and oral communication. Job functions are performed by sitting with minimal physical requirements. Job requires the ability to learn, remember, and integrate complex rules, policies, and practices. Job requires the ability to communicate verbally with vendors to gather information and explain policies and procedures; marginal (or corrected) visual requirements; marginal (or corrected) auditory requirements; with minimal travel.
- Demonstrates competence, accuracy and thoroughness in quality of work.
- Ensures projects are completed by deadlines set in coordination with supervisor and the Public Counsel.
- Demonstrates degree of technical knowledge and understanding of work procedures.
- Demonstrates ability to cooperate and foster positive relationships with persons within and outside of the agency.
Graduation from an accredited four-year college or university with bachelor’s degree relative to the position. Additionally, this position requires two years of experience in a field related to the position. Education and experience relevant to the position requirements may be substituted for one another on a year-for-year basis.
Registration, License, or Certification Not Required:
Certified Texas Purchaser (CTP) and/or Certified Public Accountant (CPA).
Knowledge, Skills and Abilities:
This position requires demonstrated knowledge of
- State purchasing and travel regulations.
- Generally accepted accounting principles.
- Spelling, punctuation, and grammar.
- Using standard office equipment.
This position requires demonstrated skill in
- Using state government accounting/payroll systems (USAS, USPS, CAPPS).
- Using a personal computer with word processing and spreadsheet applications.
- Problem solving and critical thinking.
This position requires the demonstrated ability to
- Maintain the confidentiality of sensitive information.
- Be dependable and manage and coordinate multiple tasks and priorities to meet deadlines independently and as a team player.
- Establish and maintain positive, effective, and open communication with supervisor and the Public Counsel.