NOTICE TO BIDDERS
Sealed bids will be received by the Contracting Branch, Infrastructure Division, Texas Parks and Wildlife
Department, 4200 Smith School Road, Austin, Texas 78744, UNTIL 2:00 P.M (CT)., MAY 23, 2019 for
Project Number 112125A, Austin Headquarters, Austin, Travis County, Texas. The bid opening will be
conducted in A-100 Conference Room. The estimated range of construction cost is $380,000 to $415,000.
Project includes: Furnishing all labor, tools, equipment, materials, and incidentals necessary to remove and
salvage the existing raised access flooring system, install new access flooring system, install electrical grounding
conductors below flooring, and reconfigure refrigerant lines below flooring at TPWD Austin HQ in accordance
with the Bidding and Contract Documents. The Work is located in areas indicated in the drawings and includes
portions of the Level 1 A-Wing, Level 1 C-Wing and Level 2 A-Wing.
Performance Period: All work shall be completed within two hundred sixty (260) calendar days commencing
on the date specified in the Notice to Proceed. *** CONTRACTOR’S WORK SCHEDULE: Construction
activities are limited to WEEKENDS ONLY, which starts Friday at 5:00 p.m. through Monday 6:00 a.m. All
areas shall be made accessible and safe for employees’ use, no later than 7 a.m. each Monday.
Minimum Experience Requirements: Bidder must meet minimum qualifications requirements as stipulated in
Division 1 – General Requirements, Section 01000 – Special Conditions, paragraph 1.32 to be eligible for contract
HUB Subcontracting Plan (HSP): Each bidder must complete and return with the bid a HSP following the
policy and utilizing the forms contained with the Invitation for Bids and Contract Documents included herein.
FAILURE TO COMPLETE AND RETURN THESE FORMS WITH THE BID WILL BE CAUSE FOR
REJECTION OF THE BID. THE CONTRACTOR RECEIVING AN AWARD MUST COMPLY WITH THE
SPECIAL REQUIREMENTS SPECIFIED HEREIN.
For questions, call HUB Staff, 512/389-4784. An instructional video, Microsoft Word® documents and
PowerPoint® presentation can be located at: http://tpwd.texas.gov/business/bidops/hub/HSP/index.phtml .
Notice to Bidders (040119) Page 1 of 2
Austin HQ Project #112125A Raised Access Flooring Replacement
Pre-Bid Conference: A Pre-Bid Conference will be held on May 1, 2019 at 10:00 A.M. at TPWD Austin
Headquarters, 4200 Smith School Rd, Austin, Texas. Those attending must sign in at the Security Desk of the
TPWD Austin Headquarters, Building B (Main Entrance) and obtain a visitor’s badge.
Although the pre-bid conference is not mandatory, Bidders are strongly encouraged to attend as important
information regarding Bidding requirements and the Project will be discussed. Failure to give proper consideration
to site conditions when preparing the bid will not constitute grounds for additional compensation.
Criminal Background Requirements: TPWD will run criminal background checks for all persons working at the
site. TPWD conducts the background checks at its expense. Individuals’ criminal background results must be
approved by TPWD for work at the site before the person is present on-site. Depending on TPWD HR workload,
most background checks can be completed in approximately one week. Details of badging requirements are
conveyed to the contractor during the pre-construction meeting, following award of a contract.
As part of the pre-construction submittals, the contractor must submit a Contractor Information Sheet disclosing
full name, date of birth, and driver’s license or I.D. Card information for all personnel who will be working at the
site. Subsequent sheets must be submitted in the case that additional personnel are added to the site throughout the
project term. This information is used by the by TPWD HR Department to conduct the criminal background check.
Contact Information: For technical information and information regarding administration of the contract,
contact Contract Manager, Will Andres 512/389-4694 or firstname.lastname@example.org.
To view and download full Bidding and Contract Documents, visit the TWPD web site using: http://tpwd.texas.gov/business/bidops/current_bid_opportunities/construction/
For upcoming projects, visit the Electronic State Business Daily web site: http://www.txsmartbuy.com/sp
and the TPWD web site: https://tpwd.texas.gov/business/bidops/current_bid_opportunities/construction/
HUB Subcontracting Plan (HSP) Information
- If your HSP does not meet good faith effort requirements, your response will be disqualified.
- HUBs must be Texas-certified through the Comptroller’s office to comply with the HSP. Not every HUB Zone-certified, City/County HUB, MBE/WBE/DBE, etc. is Texas-certified. If you are searching for HUBs on the Centralized Master Bidders List (CMBL)/HUB Directory, please be sure that their HUB status is active. HUBs may be active or inactive on the CMBL.
- If you are a HUB prime contractor, you must still complete the HSP.
- HUBs are not required to respond. You are only required to give them an opportunity to respond.
- The HUB Program and the HSP are designed to give HUB vendors an opportunity to compete for state contract dollars as a prime contractor or subcontractor. You are not required to subcontract to HUBs.
- Once a decision has been made to submit a response, the vendor’s staff responsible for processing the HSP should contact TPWD HUB Administration for assistance.
- When writing your response, please determine the work you will subcontract along with the approximate dollar amount(s) and expected percentage(s) of the contract. Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. Think of the whole project as 100% and your subcontracting opportunities as a percentage of the whole project. You are not required to subcontract every opportunity that TPWD has identified as a potential subcontracting opportunity in the HUB Subcontracting Opportunities form (PWD-991 or PWD-991a). If after reviewing the specifications of the contract work you identify portions in which your company is unable to complete in its entirety, you will then list the items you have identified as potential subcontracting opportunities in Section 2, Item b.
- We are available throughout the HSP process to ensure it meets good faith effort requirements. If necessary, we will provide step-by-step, page-by-page guidance before you start the HSP.
- HSPs can be reviewed prior to the response due date. We recommend utilizing this opportunity for a preliminary review of the HSP, but please allow time for you to correct any issues that may be found.
- To request a preliminary review, please submit your draft of the HSP via e-mail to HUB Administration at email@example.com.
- Please note that the official review of the HSP occurs after it has been submitted with the response.
- Our goal is to see all responses pass the HSP review; the more competition, the better value to the state.
HUB Subcontracting Plan (HSP) Tips:
- The HSP is not evaluated on a points system. Instead, it is reviewed for compliance with good faith effort requirements. Therefore, there are no points awarded for subcontracting to HUBs nor are there penalties for not subcontracting to HUBs. Additionally, there are no penalties for self-performance.
- Please read the entire HSP and utilize the attached HSP Quick Checklist. There are four ways to complete the HSP based on the checklist.
- Section 2 Subcontracting Intentions is where you will determine if you are self-performing the contract or if you will need to demonstrate a good faith effort by utilizing Method A or Method B.
- The HUB subcontracting goal is a percentage to help you determine if Method A or Method B should be used to demonstrate a good faith effort. You are not required to subcontract the amount of this percentage. The goal is not applicable if you are self-performing the entire contract.
- “Self-performance” is fulfilling the entire contract with your own resources (equipment, supplies, materials, and/or employees). To claim self-performance, you must provide detailed justification explaining your ability to self-perform.
- If you are self-performing only a portion of the contract, you are only required to provide information related to the subcontracting opportunities.
- If you are self-performing the entire contract, you will not complete Method A or Method B.
- If you are a HUB prime contractor and you will be self-performing some of the subcontracting opportunities, the percentage of the contract you will be self-performing does not count towards the HUB subcontracting goal because you are not subcontracting. Do not identify subcontracting opportunities that you will be self-performing on the HSP.
- Who qualifies as a subcontractor?
- Any person or entity, contracting with the contractor, either directly or indirectly, to perform all or part of contractor’s obligations under the contract including, but not limited to, performing all or part of the work, supplying labor and/or providing, selling or leasing supplies, material or equipment for the work.
- Anyone that is not on your payroll (think payment vs. paycheck).
- Please note that small dollar purchases from a vendor do not qualify (ex. box of nails).
- The HUB Subcontracting Opportunities form (PWD-991 or PWD-991a) provided in the solicitation packet identifies potential subcontracting opportunities. You could have other opportunities or may self-perform some opportunities.
- If you have a subcontracting opportunity not previously identified in the HUB Subcontracting Opportunities form and need assistance finding HUBs to notify, please contact us. We can create a list of HUBs for you. Please note that HUB lists which correspond to the HUB Subcontracting Opportunities form (PWD-991 or PWD-991a) can be found in the solicitation.
- If using Method A, Attachment A of the HSP, you may split a subcontracting opportunity in Section 2 between a HUB and a non-HUB and then list both subcontractors on the same Method A page. This tip also applies to Method B, Attachment B of the HSP.
- For Method B, Attachment B of the HSP, you must allow HUBs at least seven (7) working days to respond to your notification prior to submitting your response. In addition, you must provide notification to minority, women, or service-disabled veteran trade organizations or development centers at least seven (7) working days prior to submitting your response. The initial day of notification is considered “day zero” and does not count as one of the seven (7) working days. Holidays and weekends also do not count (see Section B-3 Notification of Subcontracting Opportunity).
- Keep in mind the amount of time needed to receive a reply and to prepare your response.
- Be aware of the date and time when your response must be received by our agency.
- Note the last possible day notifications can be sent (see HSP Information – Part 1 of 2).
- Keep all e-mails, delivery receipts, read receipts, faxes, confirmation receipts/pages, attachments, phone logs, etc. as supporting documentation and submit them with your HSP.
- Your notification must provide project specifications. Options include providing a link to the TPWD or TxSmartBuy/Electronic State Business Daily (ESBD) websites for solicitations, attaching the specifications to your notification, or including the specifications in the body of your notification.
- Although the form is optional, it is recommended that you utilize the HUB Subcontracting Opportunity Notification Form as your notification or in addition to your notification to ensure all the required information is provided.
- You can contact more than a minimum of three (3) HUBs and two (2) minority, women, or service-disabled veteran trade organizations or development centers in case you make an error in an e-mail address.
For additional HSP information, please visit the following webpage located on our TPWD website: http://www.tpwd.texas.gov/business/bidops/hub/HSP/index.phtml.
If you have any questions concerning the HSP, please contact HUB Administration at (512)389-4784 or firstname.lastname@example.org.