SAN ANTONIO HISPANIC CHAMBER OF COMMERCE
EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

Department: Administration
Position Title: Executive Assistant to the President & CEO
Reports To: President & CEO

Position Summary:

The Executive Assistant to the President & CEO is a highly trusted and critical member of the Chamber team, responsible for providing comprehensive executive support in a one-on-one working relationship with the CEO, managing key administrative functions, and ensuring operational efficiency across the office. This hybrid role includes executive support, board liaison responsibilities, and day-to-day office management. The ideal candidate is a proactive problem-solver with exceptional organizational skills, sound judgment, and the ability to manage multiple priorities with a high level of professionalism and confidentiality.

Executive Support Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders on all matters related to the CEO, including confidential and time-sensitive issues.
• Manage the CEO’s calendar, schedule meetings, and ensure appropriate time management and prioritization.
• Monitor, organize, and draft correspondence for the CEO’s email inbox and written communications.
• Screen and respond to incoming phone calls, take accurate messages, and provide timely follow-up.
• Prepare, edit, and distribute agendas, presentations, and meeting materials.
• Proactively anticipate the CEO’s needs in advance of meetings, conferences, and events.
• Relay messages and directions to Chamber staff on behalf of the CEO when appropriate.
• Coordinate travel, accommodations, event registration, and logistics for the CEO and executive team.
• Track and submit CEO-related expenses, reimbursements, and purchase requests to the Director of Finance.
• Represent the CEO and Chamber in a professional and positive manner at all times.
• Execute additional assignments and special projects at the discretion of the CEO.

Board Liaison Responsibilities:

• Serve as primary administrative liaison to the Board of Directors.
• Manage board meeting calendar, schedule committee meetings, and communicate changes clearly.
• Compile and distribute board packets and supporting documents in advance of meetings.
• Attend board and committee meetings to support the CEO and document key action items.
• Maintain accurate board records, directories, and rosters.
• Assist in planning and executing logistics for board meetings, retreats, and appreciation events.
• Ensure consistent and timely communication with board members on behalf of the CEO.

Office Management Responsibilities:

• Oversee the day-to-day administrative operations of the Chamber office.
• Maintain office inventory and order supplies as needed.
• Ensure the office environment is professional, well-organized, and guest-ready at all times.
• Coordinate internal scheduling, office maintenance, and vendor relationships.
• Serve as a resource for general staff needs related to workspace, materials, and coordination.
• Track and monitor incoming mail, deliveries, and administrative deadlines.

Qualifications & Skills:

• Bachelor’s degree from an accredited college or university required, or a minimum of five (5) years of relevant experience in a similar role.
• Minimum of 3 years of experience supporting a senior executive; nonprofit experience is preferred.
• Excellent written and verbal communication skills, with strong attention to detail.
• Professional demeanor with the ability to interact with business leaders, elected officials, and community stakeholders.
• Highly organized, self-motivated, and capable of managing multiple priorities.
• Proven ability to maintain discretion and confidentiality in all matters.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Zoom, Teams, and other virtual collaboration tools preferred.
• Ability to work occasional evenings or weekends for special events and meetings.
• Must be able to lift up to 10 pounds.
• Spanish-speaking ability is a plus.

To Apply:

Please submit the following materials via email to luis@sahcc.org:

• Cover letter
• Resume
• Minimum of two professional references