SAHCC Careers & Internships

SAN ANTONIO HISPANIC CHAMBER OF COMMERCE EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO Department: Administration Position Title: Executive Assistant to the President & CEO Reports To: President & CEO  Position Summary: The Executive Assistant to the President & CEO is a highly trusted and critical member of the Chamber team, responsible for providing comprehensive executive support in a one-on-one working relationship with the CEO, managing key administrative functions, and ensuring operational efficiency across the office. This hybrid role includes executive support, board liaison responsibilities, and day-to-day office management. The ideal candidate is a proactive problem-solver with exceptional organizational skills, sound judgment, and the ability to manage multiple priorities with a high level of professionalism and confidentiality. Executive Support Responsibilities: Serve as the primary point of contact for internal and external stakeholders on all matters related to the CEO, including confidential and time-sensitive issues. Manage the CEO’s calendar, schedule meetings, and ensure appropriate time management and prioritization. Monitor, organize, and draft correspondence for the CEO’s email inbox and written communications. Screen and respond to incoming phone calls, take accurate messages, and provide timely follow-up. Prepare, edit, and distribute agendas, presentations, and meeting materials. Proactively anticipate the CEO’s needs in advance of meetings, conferences, and events. Relay messages and directions to Chamber staff on behalf of the CEO when appropriate. Coordinate travel, accommodations, event registration, and logistics for the CEO and executive team. Track and submit CEO-related expenses, reimbursements, and purchase requests to the Director of Finance. Represent the CEO and Chamber in a professional and positive manner at all times. Execute additional assignments and special projects at the discretion of the CEO. Board Liaison Responsibilities: Serve as primary administrative liaison to the Board of Directors. Manage board meeting calendar, schedule committee meetings, and communicate changes clearly. Compile and distribute board packets and supporting documents in advance of meetings. Attend board and committee meetings to support the CEO and document key action items. Maintain accurate board records, directories, and rosters. Assist in planning and executing logistics for board meetings, retreats, and appreciation events. Ensure consistent and timely communication with board members on behalf of the CEO. Office Management Responsibilities: Oversee the day-to-day administrative operations of the Chamber office. Maintain office inventory and order supplies as needed. Ensure the office environment is professional, well-organized, and guest-ready at all times. Coordinate internal scheduling, office maintenance, and vendor relationships. Serve as a resource for general staff needs related to workspace, materials, and coordination. Track and monitor incoming mail, deliveries, and administrative deadlines. Qualifications & Skills: Bachelor’s degree from an accredited college or university required, or a minimum of five (5) years of relevant experience in a similar role. Minimum of 3 years of experience supporting a senior executive; nonprofit experience is preferred. Excellent written and verbal communication skills, with strong attention to detail. Professional demeanor with the ability to interact with business leaders, elected officials, and community stakeholders. Highly organized, self-motivated, and capable of managing multiple priorities. Proven ability to maintain discretion and confidentiality in all matters. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Zoom, Teams, and other virtual collaboration tools preferred. Ability to work occasional evenings or weekends for special events and meetings. Must be able to lift up to 10 pounds. Spanish-speaking ability is a plus. To Apply: Please submit the following materials via email to luis@sahcc.org : Cover letter Resume Minimum of two professional references